Scope of Service

Operation & HR Intern-China

Duties and Responsibilities

· Assist Operation manager on contract management, includes maintenance contract or amendment information and uploading to CLM.

· Prepare monthly Dashboard Report, categorize and summarize the contracts, and prepare contract expiration reminders 90 or 30 days before contract expiration.

· Assist Operation Officer on office supply purchase (stationary, equipment).

· Assist regular payment for office expense and collect relevant receipts.

· Assist CD travel expenses online submission and documents filling and management if needed.

· Arrange business travel relative issues when need, includes flight ticket, hotel and accommodation.

· Assist operational program procurement, includes IT, office supply and etc.

· Coordinate with program teams on operation issues’ support;

· Tracking, scanning filing contract and/or office main documents.

· Assist staff hiring on JD posting, and interview arrangement.

· Any other work assigned by mentor.

Requirement :

· Bachelor or master pursuing students, major in HR, Management. Finance, Public Health or English are preferred.

· Excellent skills in written and spoken English

· Hard working and carefuly and a good team player

· Quick learning

· Demonstrate intermediate to advanced Excel skills, and other Microsoft Office applications.

How to apply:

· The successful candidate will be expected to work with us from February,2025 for 6 months and 3 days per week.

· Please submit a cover letter and resume in Chinese and English, to chinarecruitmentATvitalstrategies.org. Write “Operation Intern 2025-China-Your Name-Start Day” in the subject line. Please change AT to @ when you submite your CV and cover letter.

職責(zé)范圍

運(yùn)營(yíng)與HR實(shí)習(xí)生-中國(guó)

崗位職責(zé)

· 協(xié)助運(yùn)營(yíng)經(jīng)理進(jìn)行合同管理，包括維護(hù)合同或修改信息并上傳至CLM。

· 每月編制合同跟蹤表，將合同分類(lèi)匯總，并按到期前90天或30天準(zhǔn)備合同到期提醒。

· 協(xié)助運(yùn)營(yíng)主管采購(gòu)辦公用品（文具、設(shè)備）。

· 協(xié)助定期支付辦公費(fèi)用并收集相關(guān)票據(jù)。

· 如有需要，協(xié)助CD差旅費(fèi)用的網(wǎng)上提交和文件的填寫(xiě)和管理。

· 根據(jù)需要安排出差相關(guān)事宜，包括機(jī)票、酒店和住宿。

· 協(xié)助辦公室運(yùn)營(yíng)采購(gòu)及項(xiàng)目采購(gòu)，包括IT，辦公用品等。

· 為項(xiàng)目運(yùn)營(yíng)工作提供支持。

· 跟蹤、掃描、歸檔合同和/或辦公室主要文件。

· 協(xié)助招聘廣告發(fā)布和刷新，安排面試。

· 運(yùn)營(yíng)主管安排的其他工作。

任職資格

· 本科或碩士在讀學(xué)生，人力資源管理、財(cái)務(wù)、公共衛(wèi)生、英語(yǔ)專(zhuān)業(yè)優(yōu)先。

· 優(yōu)秀的中英文書(shū)面及口語(yǔ)溝通能力。

· 工作認(rèn)真、努力，具有良好的團(tuán)隊(duì)合作精神。

· 學(xué)習(xí)能力強(qiáng)。

· 具備中級(jí)到高級(jí)的Excel技能，以及其他微軟辦公軟件應(yīng)用能力。

申請(qǐng)方式

· 成功的候選人將被期望從2025年2月起與我們一起工作6個(gè)月，每周3天。

· 請(qǐng)將求職信和中英文簡(jiǎn)歷發(fā)送至chinarecruitmentATvitalstrategies.org。郵件主題欄注明“Operation Intern 2025-China-Your Name-Start Day”。請(qǐng)?jiān)谔峤缓?jiǎn)歷和求職信時(shí)將“AT”替換為“@”。