JOB SUMMARY:

The SOA Beijing Office Administrative Assistant is responsible for providing administrative and project support for the China office. This position supports the team by scheduling and coordinating meetings, handling requests for the production of documentation and mailings, and coordinates administrative tasks such as expense reports. This position also acts as a liaison with local stakeholders, including but not limited to SOA members and candidates.

工作梗概

SOA北京辦公室行政助理負責為中國辦公室提供行政及項目支持。該職位通過安排和協(xié)調(diào)會議、處理文件和郵件的需求以及協(xié)調(diào)費用報告等行政工作為團隊提供支持。該職位還負責與當?shù)乩嫦嚓P(guān)方的聯(lián)絡，包括但不限于 SOA 會員及考生。

ESSENTIAL FUNCTIONS:

• Provides support with all forms of communication
  including scheduling meetings and conference internal and external
  constituents.


• Responds to and executes requests for mailing
  labels, facilitate printing and sending.


• Assists with travel planning, including
  international travel, and expense reporting.


• Assists in the preparation of reports and
  presentation materials by collaborating with the team to ensure
  deliverables are accurately prepared.


• Document meetings and conference calls, assists
  in drafting summaries.


• Acts as a liaison with local stakeholders i.e.,
  SOA members & candidates, insurance. Companies, universities,
  regulators, other associations, etc.


• Assists with special projects and key event
  planning, preparation and onsite support.


• Assists with SOA China Weibo and WeChat accounts.


• Serves as SOA’s Asian regional customer service
  representative.


• On-site assistant for educational events
  including registration desk, materials preparation


• Other duties as assigned.

基本職能

為各種形式的溝通提供支持，包括安排會議：內(nèi)部及外部會議。

處理并完成郵寄標簽的要求，以便于后續(xù)的打印和發(fā)送。

協(xié)助制定差旅計劃，包括國際差旅和費用報告。

與團隊合作，協(xié)助準備報告和演示材料，確保能準確無誤地交付成果。

記錄會議和電話會議，協(xié)助起草摘要。

擔任與當?shù)乩嫦嚓P(guān)者的聯(lián)絡人，即SOA成員與考生、保險公司、大學、監(jiān)管機構(gòu)及其他協(xié)會等。

協(xié)助特殊項目和重要活動的策劃、籌備和現(xiàn)場支持。

協(xié)助管理SOA中國微博和微信賬號。

擔任SOA亞洲地區(qū)客戶服務代表。

教育活動現(xiàn)場助理，包括登記臺、材料準備

其他指定職責。

EDUCATION AND EXPERIENCE REQUIRED:

• Bachelor’s Degree is required.


• A minimum of 3-5 years in an office support
  position.


• High proficiency in English and Mandarin with
  strong written and verbal communication skills.


• Advanced skills in Microsoft Office software:
  Word, PowerPoint, Excel and Outlook.

教育和經(jīng)驗要求：

要求獲得學士學位。

至少有 3-5 年辦公室支持崗位的工作經(jīng)驗。

英語和普通話熟練，具有較強的書面和口頭溝通能力。

掌握微軟辦公軟件的技能應用： Word、PowerPoint、Excel和Outlook。

KNOWLEDGE, SKILLS AND ABILITIES:

• Attention to detail in composing, typing, and
  proof-reading materials.


• Ability to multitask, prioritize projects, meet
  deadlines, with a strong attention to detail.


• Ability to maintain a high level of
  confidentiality while dealing with sensitive situations and documentation.


• Ability to make objective decisions using sound
  judgement.


• Occasional domestic and international travel may
  be required, applicant should hold relevant documents allowing for travel

知識、技能和能力：

注重撰寫、打字和校對材料時的細節(jié)。

能夠處理多項任務確定項目的優(yōu)先次序并且注重對細節(jié)的把控，在截止日期前完成任務。

能夠在處理敏感情況和文檔時保持高度的保密性。

能夠運用正確的判斷力做出客觀的決定。

可能需要偶爾進行國內(nèi)和國際出差，申請人應持有允許出差的相關(guān)證件。

SUPERVISORY RESPONSIBILITIES AND
COORDINATION:

This position does not supervise any staff member.

監(jiān)督職責和協(xié)調(diào)： 該職位不對任何工作人員進行監(jiān)督。

EQUIPMENT USED TO PERFORM THE JOB:

Standard office equipment

Personal computer

Common software used to perform the job

o Microsoft Office
(Word, Excel, PowerPoint, Outlook)

o Web browsers
(Edge, Chrome, Firefox, Safari)

o Remote Desktop
Connectivity

o VPN, or other
remote accessibility software

工作所使用的設備：

標準辦公設備

個人電腦

執(zhí)行工作時的常用軟件

o 微軟辦公軟件（Word、Excel、PowerPoint、Outlook）

o 網(wǎng)絡瀏覽器（Edge、Chrome、Firefox、Safari）

o 遠程桌面連接

o VPN 或其他遠程訪問軟件